Project Management Office Specialist

 The Project Management Office Specialist supports the Project Management Office (PMO) by planning and assuring delivery of both strategic and operational projects. This is a cross-functional position which provides an opportunity to work with business content experts throughout the organization on a wide range of initiatives that will enable the organization to achieve its vision.

 Responsibilities

Essential duties and responsibilities of the PMO Specialist include but are not limited to the following:

• Support project design by guiding business leaders through the project charter template and by developing a project plan that meets the charter objectives with regard to scope, timeline, budget, and resources
• Coordinate as required with project teams to monitor project adherence to plan (using MS Project, MS EPM, MS Dynamics and/ or other project management software, as well as PMO templates), implementing change control processes where scope, timelines, budgets, and/ or resources are impacted and/ or where risks or issues are identified
• Ensure that project quality standards for processes and deliverables are known and followed, obtaining required approvals from project sponsors
• Conduct project after-action reviews and submit lessons learned to the best practices repository
• Act as the project management subject-matter expert on assigned projects and support broader company training objectives with regard to project management
• Participate in standing PMO roundtable discussions to share status, concerns, and best practices with other team members; prepare and present updates to Senior Management, as required

Organization Skills – Is systematic with regard to evaluating project status and is able to balance key dimensions of project status (e.g., schedule in MS Project/MS EPM, budget in Microsoft Dynamics, resources MS EPM, etc.) against one another

Judgment – Able to make and defend decisions (e.g., regarding project quality standards); makes timely decisions exhibiting sound rationale, includes appropriate people in decision-making processes, and supports decisions with facts and data

Accuracy – Ensures that complete and comprehensive information has been received and vetted to correctly convey divisional and corporate status to the overall Strategic Plan

Dependability – Takes responsibility for own actions and adheres to deadlines; requests and offers help, as needed

 Analytical – Able to structure project deliverables and tasks based on conveyed objectives; gather and interprets data required to make project decisions, complementing these with intuition and experience to develop meaningful recommendations

 Problem Solving – Able to review projects which are behind plan and make recommendations regarding time, budget, and/ or resource allocation; understand when to escalate issues to superiors and/ or divisional leadership

Oral Communication (English & Arabic) – Speaks persuasively to project resources; is comfortable presenting challenging findings to groups; listens well and requests clarification, when required; responds to requests promptly and professionally

Written Communication (English & Arabic) – Captures information using PMO templates; oversees written communication from the PMO to divisional stakeholders, as required

 Interpersonal – Builds rapport quickly at multiple management levels; is flexible with regard to changing priorities, instruction, and/ or stakeholders; respects the confidentiality of sensitive information; remains open to others' ideas and tries new things; keeps emotions under control.

Business Management, Project Management, IT